• (606) 598-5127
  • info@danielboonecaa.org
  • 1535 Shamrock Road, Manchester, KY 40962
November 30, 2022

Questions and Responses from Companies addressing Camera Systems on Transportation Buses

ProVision

  1. Does installation include removal of any existing system? No systems are currently installed on the vehicles.
  2. If installation includes system removal, will the school dispose of the existing systems or is that responsibility on the awarded vendor? N/A
  3. Installation will be performed at the one location listed in the bid document, correct? Yes, the central office located in Manchester, KY.
  4. Is the installation location an enclosed area with proper temperature regulation? Installation will be in a garage. I don’t know that they have a heat system but they do have heat.
  5. Will buses be available on a rotating shift for installation during business hours, or will installation be performed after operating hours? They can be made available during business hours or after hours if needed. The normal hours are Monday – Friday 8:00 to 4:30 EST.
  6. Does the agency have preferred locations on the bus for camera placements? Are these all internal cameras or are there any exterior cameras required? One camera on the driver, one on the passenger(s), one camera from the drivers’ position facing the road in front of them, and one facing the road behind them.
  7. How much minimum onboard storage is required on the DVR for any long-term storage before offloading video? Example: two weeks’ worth of onboard storage before video download. One month preferred.
  8. How will video be offloaded from the system? Will it be manual upload, or wi-fi upload once the system connects to an existing secure network? Manual upload.
  9. Is there an existing wi-fi network/access points that will be utilized for video upload? Manual upload.
  10. Does the agency currently have a long-term video storage solution? If yes, what is it? If no, does the vendor need to propose a cloud-based storage solution? We don’t plan to store the video footage long term unless we need to. You can provide a cloud based storage solution as an option in your bid.

SafetyVision

  • (Page 5) Section 1.2. Bid submission: “Each bidder shall also sign and submit, with the bid, the attached Contract Agreement.”
    • Question: There is not a Contract Agreement attached to the bid. Can you please supply the Contract Agreement? The agreement is on page 23 “Bid Proposal Form”
  • (Page 6) Section 1.11. Completion/delivery schedule: “The delivery shall be made within 120 days of bid award. If delivery/installation has not been made within 120 days after bid award, a credit of $10 per day will be assessed against the total due.”
    • Question: What are the hours that technicians can install if awarded the contract? We can arrange do have the vehicles available Monday – Friday from 8:00 to 4:30 and on the weekends if needed.
    • Question: Can buses be pulled out of service during regular business hours? They can be if needed.
  • (Page 15) Section 3.1.1. Introduction and purpose: “DBCAA is seeking bids pertaining to the purchase and installation of onboard security cameras in our transportation fleet.”
    • Question:  Will removal of existing systems be required?
      • If yes, what would DBCAA like the Vendor to do with the removed equipment and existing holes (if new cameras differ from existing locations)? No cameras are installed currently.
      • Will a cut & tuck of existing cabling be acceptable or is complete removal required? No cameras are installed currently.
  • (Page 15) Section 3.2.1. Goals and scope of the project: “Goal: For the purchase and installation of 124 4-Camera systems onboard our transportation fleet.”
    • Question: What are the desired camera views? One camera on the driver, one on the passenger(s), one camera from the drivers’ position facing the road in front of them, and one facing the road behind them.
    • Question: Are exterior cameras desired? See answer above.
  • (Page 15) Section 3.2. Scope of Work
    • Question: Does the proposer need to provide a spare parts list or any diagnostic tools? Bid does not specify. I’m not sure what you mean by this question. Any item that is needed to perform the task should be included in the price.
  • (Page 15) Section 3.2. Scope of Work
    • Question: Does the proposer need to provide training for DBCAA? Is remote training acceptable? If training is needed, remote training is acceptable.
  • (Page 16) Section 3.3.1. Overall Design Requirements: “Display Modes: 1UP or 4UP”
    • Question: Does the proposer need to include a driver monitor? Display modes 1UP or 4UP specified, please clarify. I’m not sure what a driver monitor is. Either display mode is acceptable. If the price is different you can quote both.
  • (Page 17) Section 3.3.1. Overall Design Requirements: “Dual Stream Transmission: Transmit main or second stream live video and audio over an optional broadband (cellular) network.”
    • Question: Does DBCAA currently have existing wireless routers in the vehicles and wireless infrastructure to transmit live/offload video?
      • If not, does the proposer need to provide a wireless/cellular router as part of the bid, or as an option? We currently do not have anything installed on the vehicles. Please provide as an option in the bid.
  • (Page 17) Section 3.3.1. Overall Design Requirements: “Storage Primary: SD Card Options: 128GB, 256GB, 512GB (1TB Capable).”
    • Question: Primary Storage mentions SD Card options. What is the desired storage for this bid? We would prefer the card to last 1 month at a time.
  • (Page 18) Section 3.3.1 Overall Design Requirements: “Smart-Start: Vehicle startup voltage protection safeguards DVR from electrical spikes.”
    • Question: Please clarify what a “smart-start” is? Is this equivalent to a UPS (Uninterruptible Power Supply)? Yes, something that safeguards against electrical spikes.
  • (Page 21) Section 3.3.1. Overall Design Requirements: “High-Definition Interior Dome Camera”
    • Question: Should the cameras have integrated microphones? We have found that integrated microphones create clear audio when needing to review video. Yes, internal microphones are preferred.

Radio Engineering Industries, Inc. (REI)

  1. In Section 3.2.1 the RFP states the goal is for the purchase and installation of 124 4-camera systems. But, in Section 3.3.1 Overall Design Requirements, the quantity states approximately 100-150. What is the number of vehicles that are part of this bid? Please provide an inventory listing the number of vehicles by size. The section 3.2.1 is correct that was an oversight on our end. 124 vehicles with 4 cameras on each vehicle.
  1. Section 3.3.1 Overall Design specifies Smart-TempTM and Smart-StartTM requirements for the DVR, what approved equal information is needed to confirm another product will provide the same level of requirement? Just a statement saying the product will provide the same level of operation.
  1. In Section 3.3.1 for the High-Definition Interior Dome Gimbal Camera are the Rotate 360, Pan 360, Tilt 70 required items or would another camera be acceptable if it provides the required view?Yes, other cameras are acceptable if it provides the same view as long as there is a total of 4 cameras on each vehicle.
  1. In Section 3.3.1 the configuration backup is listed as retaining information for up to 10 years. What information will be required and how does it need to be saved? i.e. Metadata on the Cloud, some states cannot keep data longer than 2 weeks legally. Does your cameras come with a SD card that we would be able to remove & view? If so, as long as the card records data for up to 30 days then we will be fine.

SafeFleet

  1. Can Daniel Boone CAA please provide a list or overview of fleet vehicle types available and the number of each type of vehicle? (minivans, SUVs, cutaways with lifts, etc.) 124 total vehicles. 22 vans, 47 SUVs, 35 mini vans, and 20 cutaway buses.
  1. The primary storage type listed on page 16 of the RFP states SD Card. Is using an SD card for the primary storage a requirement or preference or would DBCAA also consider a hard disk drive as a primary storage option? SD Card is preferred. You can quote it both ways in your bid.
  1. Please provide the number of days (or hours of video) of video retention on the DVR that DBCAA requires. 30 days.
  1. Can DBCAA please advise desired camera locations on the vehicles by type. One camera on the driver, one on the passenger(s), one camera from the drivers’ position facing the road in front of them, and one facing the road behind them.

American Bus

Pg. 15

2.26. Payment

DBCAA will remit payment within 30 days of satisfactory project completion.

Q. Will DBCAA consider different payment terms? This could be based on the completion of a set number of vehicles or a set timeframe once the installation starts.

Example, (X) number of vehicles are completed and DBCAA considers that group of (X) number of camera installations satisfactory, DBCAA will remit payment for that group of vehicles.

This would depend on if we can get approval from the Transportation cabinet to alter the payment schedule. If your bid is chosen, we will discuss payment at that time.

3.2. Scope of Work

3.2.1. Goals and scope of the project

• Goal: For the purchase and installation of 124 4-Camera systems onboard our transportation fleet.

Q. Please clarify DBCAA’s “Fleet” with a detailed list of the vehicles. Type/Year/Make/Model to ensure an accurate installation quote.

124 total vehicles. 22 vans, 47 SUVs, 35 mini vans, and 20 cutaway buses. If year/make/model is needed I will need a little more time to answer this question. Just let me know.

General Information

Q. How many vehicles can be available per day for the camera installation?

As many as needed.

Names of AgencyYRMAKE Maximum Wheel Chair CapacityVehicle TYPE     (AO-Automobile; BU-Bus;       CU-Cutaway;   MV-Minivan;   SV-Sports Utility;    VN-Van;    OT-Other)
DBCAA2016Dodge60MV
DBCAA2016Jeep40SV
DBCAA2016Dodge60MV
DBCAA2016Jeep40SV
DBCAA2016Jeep40SV
DBCAA2016Jeep40SV
DBCAA2016Jeep40SV
DBCAA2016Dodge60MV
DBCAA2016Dodge60MV
DBCAA2016Jeep40SV
DBCAA2017Dodge51MV
DBCAA2017Ford60SV
DBCAA2017FORD120VN
DBCAA2017Ford81VN
DBCAA2017Dodge51MV
DBCAA2017Dodge51MV
DBCAA2017Dodge51MV
DBCAA2017Ford60SV
DBCAA2017FORD120VN
DBCAA2017Dodge51MV
DBCAA2017Dodge51MV
DBCAA2017Ford60SV
DBCAA2017Ford60SV
DBCAA2017Dodge51MV
DBCAA2017Dodge60MV
DBCAA2017Dodge60MV
DBCAA2017Dodge51MV
DBCAA2017Ford60SV
DBCAA2017Dodge51MV
DBCAA2017Dodge51MV
DBCAA2017Ford60SV
DBCAA2018FORD81CU
DBCAA2018FORD81CU
DBCAA2018Honda60MV
DBCAA2018Honda60MV
DBCAA2018FORD81CU
DBCAA2018FORD81CU
DBCAA2018FORD81CU
DBCAA2018Honda60MV
DBCAA2018Honda60MV
DBCAA2018FORD81CU
DBCAA2018FORD60SV
DBCAA2018FORD120VN
DBCAA2018FORD120VN
DBCAA2018FORD81CU
DBCAA2018FORD60SV
DBCAA2018FORD60SV
DBCAA2018FORD60SV
DBCAA2018FORD60SV
DBCAA2019FORD122CU
DBCAA2019Dodge41MV
DBCAA2019Dodge51MV
DBCAA2019Dodge41MV
DBCAA2019Dodge60SV
DBCAA2019Dodge60SV
DBCAA2019Ford81VN
DBCAA2019FORD122CU
DBCAA2019Ford82CU
DBCAA2019DODGE41MV
DBCAA2019Dodge51MV
DBCAA2019Dodge41MV
DBCAA2019Ford81VN
DBCAA2019FORD82CU
DBCAA2019Ford82CU
DBCAA2019Ford122CU
DBCAA2019Dodge41MV
DBCAA2019Dodge60SV
DBCAA2019Dodge60SV
DBCAA2019Ford81VN
DBCAA2019Ford82CU
DBCAA2019Dodge41MV
DBCAA2019Dodge60SV
DBCAA2019Dodge60SV
DBCAA2019Ford81VN
DBCAA2019FORD82CU
DBCAA2019Ford82CU
DBCAA2019Dodge41MV
DBCAA2019Ford81VN
DBCAA2020Ford120VN
DBCAA2020Dodge60SV
DBCAA2020Ford120VN
DBCAA2020Dodge60SV
DBCAA2021Dodge60SV
DBCAA2021Dodge60SV
DBCAA2021Dodge60SV
DBCAA2021Dodge60SV
DBCAA2021Dodge60SV
DBCAA2021Dodge60SV
DBCAA2021Dodge60SV
DBCAA2021Dodge60SV
DBCAA2021Ford120VN
DBCAA2021Ford120VN
DBCAA2021Ford120VN
DBCAA2021Ford120VN
DBCAA2021Ford120VN
DBCAA2021Ford120VN
DBCAA2021Dodge60SV
DBCAA2021Dodge60SV
DBCAA2021Dodge60SV
DBCAA2021Ford120VN
DBCAA2021Ford120VN
DBCAA2021Dodge60SV
DBCAA2021Dodge60SV
DBCAA2021Ford120VN
DBCAA2021Ford120VN
DBCAA2021Dodge60SV
DBCAA2021Dodge60SV
DBCAA2021Dodge60SV
DBCAA2021Dodge60SV
DBCAA2021Dodge60SV
DBCAA2022Chrysler41MV
DBCAA2022Chrysler41MV
DBCAA2022Chrysler41MV
DBCAA2022Chrysler41MV
DBCAA2022Chrysler41MV
DBCAA2022Chrysler41MV
DBCAA2022Dodge60SV
DBCAA2022Dodge60SV
DBCAA2022Dodge60SV
DBCAA2022Dodge60SV
This only lists 120 vehicles. The other 4 we are hoping will be in before everything is installed. If not, we will pick 4 random vehicles.
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